Port Inspection · Marine Bunker Services
Terms & Conditions
Last updated: September 2026
These terms and conditions apply to quotations, assignments and services supplied by Port Inspection, part of Marine Bunker Services, unless agreed otherwise in writing. They are intended for professional maritime clients and must be read together with the assignment confirmation and any specific terms.
1. Identity and applicability
Port Inspection, part of Marine Bunker Services, is established at Bruinissestraat 65, 3086 HC Rotterdam, The Netherlands, and registered with the Dutch Chamber of Commerce under number 96009152.
These conditions apply to every offer, assignment, agreement and performance of a marine or bunker survey by Port Inspection. Any deviation from these conditions, or client conditions, applies only when Port Inspection has accepted it in writing in advance.
2. Quotations, assignment and scope
A quotation is non-binding unless it explicitly states otherwise. An agreement is formed when Port Inspection confirms the assignment in writing or starts the work with the client’s consent.
The assignment confirmation defines the scope, location, timing, reporting format and any additional arrangements. Work outside the agreed scope is undertaken only after consultation and may be charged separately.
3. Client cooperation
The client provides accurate, complete and current information, access to the vessel, terminal, documents, safety instructions and other cooperation reasonably required in good time. The client ensures that the work environment is safely accessible and that Port Inspection receives applicable safety and access rules in advance.
Delay, additional work or inability to perform caused by missing, incorrect or late information or access is for the client’s account and risk.
4. Survey performance
Port Inspection carries out work carefully, independently and to the best of its professional ability within the agreed scope and the actual conditions at the location. Observations, measurements and conclusions in a report relate to the moment and circumstances of inspection and to information available during performance.
Port Inspection does not warrant any commercial, technical or legal outcome outside the expressly agreed survey assignment.
5. Reports and permitted use
Reports, measurement data, photographs and other deliverables are intended for the client and solely for the assignment purpose. They may not be provided to third parties, published or used for other purposes without Port Inspection’s prior written consent, unless legally required.
Third parties cannot rely on a report or other statement from Port Inspection unless Port Inspection has specifically confirmed this in writing in advance.
6. Fees, costs and payment
Fees, surcharges, travel and waiting costs, any port or terminal charges and payment conditions are stated in the quotation, assignment confirmation or invoice. Amounts exclude VAT and other levies unless explicitly stated otherwise.
Invoices are payable within the term stated on the invoice. In the event of late payment, Port Inspection may, after reasonable notice where required, suspend performance and charge statutory interest and reasonable collection costs.
7. Cancellation, changes and force majeure
A cancellation or change must be notified in writing as soon as possible. Costs already incurred, reserved capacity and reasonably unavoidable costs may be charged to the client.
Port Inspection is not obliged to perform where force majeure reasonably prevents performance, including weather conditions, safety incidents, strikes, port delays, government measures, failure of communications or transport or lack of safe access. In that case, the parties will consult on a reasonable solution.
8. Liability
To the extent permitted by law, Port Inspection is liable only for direct damage that is the direct result of an attributable failure in the performance of the assignment. Port Inspection is not liable for indirect loss, consequential loss, loss of profit, missed savings, business interruption or third-party loss.
Any liability is limited to the amount, excluding VAT, actually paid by the client to Port Inspection for the relevant assignment. This limitation does not apply where liability cannot be excluded or limited under mandatory law.
9. Confidentiality, privacy and intellectual property
Each party handles confidential information received in connection with an assignment with due care and uses it solely for the assignment, unless a legal obligation requires otherwise. Our Privacy Policy applies to the processing of personal data.
All intellectual-property rights in Port Inspection methods, formats, reports and other materials remain with Port Inspection unless agreed otherwise in writing.
10. Governing law and disputes
Dutch law governs every agreement and these terms and conditions. Disputes will be submitted to the competent court in the Rotterdam district, unless mandatory law designates another competent court.
The Dutch text of these terms and conditions prevails. Any translation is provided solely for convenience.
Version 1.0 · This document is prepared for the Port Inspection website and should be reviewed against the company’s actual operations and contract practice before final use.